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Privacy Statement

Online-Application-System and Electronic-Application-Management-System

Description and scope of data processing

On our website an online application portal / online application form is available, which can be used for the electronic contact and transmission of application documents, for the purpose of individual application for the International Helmholtz Weizmann Research school on Multimessenger Astronomy.

If a user makes use of this option, the data entered in the input mask, as well as the documents uploaded by the user, will be transmitted to our internal electronic application management system and saved after confirmation of the privacy policy.

The following dater will be saved:

Mandatory fields:
  • First and last name of the applicant
  • E-mail-address of the applicant
  • Uploaded documents of the applicant
  • Login Name

 

Optional fields:

  • Phone number
  • Nationality
  • Street  
  • City and Postal Code
  • Cellphone number
  • Severe disability status
  • Date of Phd certificate 
  •  

At the time of dispatch, the following data is also stored:

  • IP-address of the user 
  • Date and time of Registration
  •  

    For the processing of the data in the context of the sending process your consent is obtained and referred to this privacy statement.

    In this context, there is no disclosure of the data to third parties. The data will be used exclusively for processing in the context of the individual application process. DESY will treat, store and use your personal information and personal data with the utmost care and discretion. Of course, the provisions of the Federal Data Protection Act are observed.

    Legal basis for data processing

    In the presence of the consent of the user the legal basis for the processing of the data is according to Art. 6 Abs. 1 lit. a DSGVO.

    Purpose of data processing

    The processing of the personal data from the input mask, as well as the uploaded documents serves us only to process the individual application, as well as to communicate with the applicants. In addition, technical information is automatically transmitted to us when you visit our pages from your web browser.

    These are, for example, information about the browser you are using, information about the operating system, the time and date of your visit and, if necessary, yours Referrer URL. The use of this information is solely for statistical purposes and for the needs-based design of our website. As a user, you remain anonymous.

    Duration of storage

    The submitted personal data and documents are stored and processed solely for the purpose of participating in a DESY application process.

    In order to protect the data collected in the context of your application against manipulation and unauthorized access, we have taken various technical and organizational precautions. In particular, the transmission of your online application is encrypted in accordance with the currently recognized state of the art.

    After completion of the complete application process, the transmitted data and documents will be stored for up to 2 months due to legal requirements and will be completely deleted by the systems after this deadline. There is no processing of data for purposes other than participation in the application process.

    Revocation and removal possibility

    The user has the option at any time to revoke his / her consent to the processing of personal data. If the user contacts us by e-mail (multimessenger-school@desy.de) or by mail to Deutsches-Elektronen-Synchrotron, Notkestrasse 85, 22607 Hamburg, the user can claim at any time that personal data and/or transmitted data and documents should be deleted. All personal data and documents stored in the course of contacting / applying will be deleted immediately and completely.

    In addition, all principles of the general privacy policy of DESY apply in addition.